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Sending a Document GPS File
Document GPS
Updated: May 21, 2024
Description
Steps
1
To begin using Document GPS in Outlook, make sure you have the extension installed and simply click on the "New Mail" button.
2
When drafting a new email, simply click on the orange paperclip icon that replaces the traditional and less secure method of attaching documents. By doing so, you will access the Upload Files screen.
3
Within the Upload Files screen, you have the opportunity to include a private message in the designated text box.
4
You can easily upload files by dragging and dropping them or by clicking the box to select files from your computer. The system accepts most standard file types, and you can upload multiple files at once.
5
Uploaded files are displayed in this section. Access permissions for sharing and downloading are disabled by default but can be enabled using the toggle buttons provided.
6
Once you're done, click on this button to securely attach your document to the email before sending it.
7
After you send the email, the recipient will receive an email from Document GPS that includes the file, allowing them to easily open it.
8
Once the recipient opens the document, they can click to read the private message included with it.
9
If the recipient has the Share icon enabled, they can invite other users to view the document. Likewise, if the Download icon is enabled, the recipient can save the file for their own use.